What To Know
- Look for the paperclip icon at the bottom of the email window and click it.
- While the built-in Mail app is sufficient for many users, you might prefer the advanced features of a third-party email client like Microsoft Outlook or Mozilla Thunderbird.
The Surface Pro is a powerful and versatile device that’s perfect for both work and play. But what happens when you need to send a document, photo, or other file to someone? That’s where knowing how to email attachments on your Surface Pro comes in handy.
This comprehensive guide will walk you through the process of attaching files to emails on your Surface Pro, covering everything from basic methods to advanced tips and tricks. Whether you’re a seasoned email user or just starting out, this guide will equip you with the knowledge to send files effortlessly.
Emailing Attachments with the Built-in Mail App
The Surface Pro comes pre-installed with the Mail app, which offers a simple and efficient way to send emails with attachments. Here’s how to do it:
1. Open the Mail app: Locate the Mail app icon on your Start menu or taskbar and click to open it.
2. Compose a new email: Click the “New” button or press Ctrl++N to create a new email message.
3. Enter recipient details: Fill in the “To” field with the email address of the recipient. You can also add “Cc” and “Bcc” recipients if needed.
4. Add a subject: Type a relevant subject line for your email.
5. Write your message: Compose the body of your email, including any necessary information or context.
6. Attach the file:
- Click the paperclip icon: Look for the paperclip icon at the bottom of the email window and click it.
- Choose the file: Navigate to the location where your file is saved and select it.
- Confirm attachment: The selected file will appear in the attachment list. You can add multiple files by repeating this process.
7. Send the email: Once you’re satisfied with your message and attachments, click the “Send” button to send the email.
Using a Third-Party Email Client for Attachments
While the built-in Mail app is sufficient for many users, you might prefer the advanced features of a third-party email client like Microsoft Outlook or Mozilla Thunderbird. These clients offer more customization options and may be better suited for managing complex email workflows.
Attaching Files in Microsoft Outlook
1. Open Outlook: Launch the Outlook application on your Surface Pro.
2. Create a new email: Click the “New Email” button or press Ctrl++N.
3. Add recipients and subject: Fill in the “To,” “Cc,” and “Bcc” fields and add a subject line.
4. Compose your message: Write the content of your email.
5. Attach files:
- Click the paperclip icon: Locate the paperclip icon at the top of the email window and click it.
- Choose your files: Browse your computer to select the files you want to attach.
- Add multiple attachments: You can attach multiple files by holding down the Ctrl key and selecting each file.
6. Send the email: Review your email and attachments, and click the “Send” button to send the email.
Attaching Files in Mozilla Thunderbird
1. Open Thunderbird: Start the Thunderbird application on your Surface Pro.
2. Compose a new email: Click the “Compose” button or press Ctrl++N.
3. Enter recipient details and subject: Fill in the “To,” “Cc,” and “Bcc” fields and add a subject line.
4. Write your message: Compose the body of your email.
5. Attach files:
- Click the paperclip icon: Look for the paperclip icon at the bottom of the email window and click it.
- Select the files: Browse your computer to choose the files you want to attach.
- Add more attachments: You can add multiple files by clicking the paperclip icon again.
6. Send the email: Review your email and attachments, and click the “Send” button to send the email.
Sending Large Attachments: Beyond the Basics
Sometimes you need to send files that are too large for standard email attachments. In these situations, you have a few options:
Using Cloud Storage Services
Popular cloud storage services like Dropbox, Google Drive, and OneDrive allow you to upload large files and share them via a link. This method is particularly useful for sharing files with multiple recipients.
1. Upload the file: Open your cloud storage service and upload the large file.
2. Get the shareable link: Once uploaded, you’ll be able to get a shareable link for the file.
3. Share the link: Paste the link into your email message and send it to your recipient(s).
Compressing Files
Compressing files using tools like WinZip or 7-Zip can significantly reduce file size, making them easier to send as email attachments.
1. Compress the file: Open the file compression tool, select the file you want to compress, and choose a compression format (e.g., ZIP, RAR).
2. Attach the compressed file: Attach the compressed file to your email message.
3. Send the email: Send the email with the compressed file attachment.
Beyond Email: Alternative Ways to Share Files
While email is a common method for sharing files, other options are available, especially for larger files or when you need more control over access.
File Transfer Services
Dedicated file transfer services like WeTransfer and SendSpace allow you to send large files without email size limitations. These services typically provide a link that you can share with your recipients.
Collaboration Tools
Collaboration platforms like Google Docs, Microsoft Teams, and Slack allow you to work on files simultaneously with others. This is a great option for sharing and editing documents in real time.
Troubleshooting Common Email Attachment Issues
While sending attachments on your Surface Pro is generally straightforward, you might encounter occasional issues. Here are some common problems and their solutions:
Attachment Not Sending
- Check your internet connection: Ensure you have a stable internet connection.
- Check the file size: Some email providers have limits on attachment sizes.
- Try a different email client: Switch to a different email client to see if the issue persists.
Attachment Not Opening
- Check the file format: Ensure the recipient’s email client supports the file format.
- Try a different browser: If you’re using a web-based email client, try a different browser.
- Ensure the file is not corrupted: Try opening the file on your own computer to check for corruption.
Mastering Email Attachments: A Final Word
Sending files via email on your Surface Pro is a simple yet essential task for staying connected in the digital age. By mastering the techniques outlined in this guide, you can confidently share documents, photos, and other important files with ease. Whether you’re using the built-in Mail app, a third-party email client, or alternative file sharing methods, the options are readily available to meet your needs.
Top Questions Asked
1. How do I attach multiple files to an email?
To attach multiple files, simply click the paperclip icon, select the first file, then hold down the Ctrl key while selecting additional files.
2. What happens if my attachment is too large?
If your attachment is too large for email, you can try compressing the file, using a cloud storage service, or a file transfer service.
3. Can I track who has opened my email attachment?
Some email clients and cloud storage services offer tracking features to see who has opened your attachments. However, these features may require additional settings or subscriptions.
4. Is it safe to send attachments via email?
Sending attachments via email can be risky if you don’t take precautions. Always be mindful of the content you’re sending and the recipient’s email address. Consider using encryption or password protection for sensitive files.
5. What are some alternatives to sending attachments?
Beyond email, you can consider using cloud storage services, file transfer services, collaboration tools, or instant messaging apps for sharing files.
