What To Know
- Take a standard phone cord and plug one end into the phone jack on your printer and the other end into a working phone line.
- The printer will notify you of an incoming fax by displaying a message on the control panel.
- If you don’t hear a dial tone when you pick up the phone connected to the printer, make sure the phone line is properly connected.
The Canon PIXMA TR4720 is a versatile all-in-one printer that offers a range of features, including faxing. However, navigating the fax function can sometimes be a bit tricky for new users. This comprehensive guide will walk you through the steps of sending and receiving faxes on your Canon PIXMA TR4720, ensuring you can utilize this feature effortlessly.
Getting Started: Connecting Your Fax Machine
Before you can send or receive faxes, you need to connect your Canon PIXMA TR4720 to a phone line. Here’s how to set up the connection:
1. Locate the Phone Jack: On the back of your printer, find the dedicated phone jack labeled “PHONE/FAX.”
2. Connect the Phone Line: Take a standard phone cord and plug one end into the phone jack on your printer and the other end into a working phone line.
3. Test the Connection: To ensure the connection is successful, dial a test number and check if you can hear a dial tone.
Sending a Fax: Step-by-Step Guide
Sending a fax on your Canon PIXMA TR4720 is a straightforward process. Follow these steps to send your document:
1. Load Paper: Make sure you have the correct type and size of paper loaded into the printer’s paper tray.
2. Select “Fax” Function: On the printer’s control panel, navigate to the “Fax” menu.
3. Enter the Fax Number: Use the numeric keypad to enter the recipient’s fax number. You can also store frequently used fax numbers in the printer’s memory for easy access.
4. Select Document: Choose the document you want to fax from your computer, memory card, or directly from the printer’s scanner.
5. Set Fax Options: You can adjust various fax settings, including the number of copies, resolution, and transmission speed.
6. Start Faxing: Press the “Start” or “Send” button to initiate the fax transmission.
7. Monitor Progress: The printer will display a progress bar indicating the status of the fax transmission.
Receiving a Fax: Easy Steps to Follow
Receiving a fax on your Canon PIXMA TR4720 is equally simple. Here’s how to do it:
1. Check for Incoming Fax: The printer will notify you of an incoming fax by displaying a message on the control panel.
2. Select “Receive” Function: Navigate to the “Receive” option on the printer’s menu.
3. Choose Paper Type: Select the appropriate paper type for the incoming fax.
4. Start Receiving: Press the “Start” or “Receive” button to initiate the fax reception.
5. Retrieve Fax: Once the fax is received, you can retrieve it from the printer’s output tray.
Troubleshooting Common Faxing Issues
While faxing on your Canon PIXMA TR4720 is generally straightforward, you might encounter some common issues. Here’s how to troubleshoot them:
1. No Dial Tone: If you don’t hear a dial tone when you pick up the phone connected to the printer, make sure the phone line is properly connected. You might also need to check the phone line for any faults.
2. Fax Not Sending: If the fax is not sending, double-check the fax number you entered and ensure the document is properly loaded. Also, verify that the printer is connected to a working phone line.
3. Fax Not Receiving: If the printer is not receiving faxes, ensure the phone line is connected and the printer is in “Fax” mode. You might also need to check the printer’s settings to ensure it’s configured to receive faxes.
4. Poor Fax Quality: If the received fax has poor quality, try adjusting the printer’s fax settings, such as resolution and transmission speed.
Advanced Fax Features: Unleash the Full Potential
Your Canon PIXMA TR4720 offers several advanced fax features that enhance its functionality. Here are some key features:
1. Speed Dial: Store frequently used fax numbers in the printer’s memory for quick access.
2. Fax Forwarding: Forward incoming faxes to another fax number or email address.
3. Fax Confirmation: Receive a confirmation when a fax is successfully sent or received.
4. Fax Blocking: Block unwanted fax calls from specific numbers.
Maximizing Your Faxing Experience: Tips and Tricks
To optimize your faxing experience on your Canon PIXMA TR4720, consider these tips:
1. Use High-Quality Paper: Choose high-quality paper to ensure clear and crisp fax transmissions.
2. Check Ink Levels: Ensure the printer has sufficient ink levels before sending faxes to avoid interruptions.
3. Keep the Phone Line Clear: Avoid using the phone line for other calls while sending or receiving faxes.
4. Regularly Clean the Printer: Regularly clean the printer’s glass platen and rollers to maintain optimal fax quality.
Beyond the Basics: Exploring More Faxing Possibilities
The Canon PIXMA TR4720 offers a range of faxing capabilities that go beyond basic sending and receiving. Explore these options to enhance your faxing experience:
1. Faxing from Your Smartphone: Use the Canon PRINT Inkjet/SELPHY app to send and receive faxes directly from your smartphone.
2. Faxing from Your Computer: Send faxes from your computer using the Canon PIXMA TR4720’s built-in fax software.
3. Faxing to Multiple Recipients: Send the same fax to multiple recipients simultaneously.
Mastering the Fax Function: Your Canon PIXMA TR4720 Journey
By following these steps and exploring the advanced features, you can master the fax function on your Canon PIXMA TR4720 and seamlessly integrate it into your communication workflow. Whether you’re sending important documents, receiving urgent messages, or simply keeping in touch with loved ones, your Canon PIXMA TR4720 empowers you to stay connected effectively.
What You Need to Learn
Q: Can I use a cordless phone with my Canon PIXMA TR4720?
A: It’s not recommended to use a cordless phone with your printer. Cordless phones use radio frequencies that can interfere with the fax transmission, leading to poor quality or unsuccessful faxing.
Q: How do I check the fax transmission log on my Canon PIXMA TR4720?
A: To check the fax transmission log, navigate to the “Fax” menu on the printer’s control panel and select “Fax Log.” The log will display details of recent faxes, including the date, time, recipient’s number, and transmission status.
Q: Can I send a fax from my computer using the Canon PIXMA TR4720?
A: Yes, you can send faxes from your computer using the Canon PIXMA TR4720’s built-in fax software. This software allows you to send faxes directly from your computer, making it convenient for sending documents electronically.
Q: What is the maximum number of pages I can send in a single fax?
A: The maximum number of pages you can send in a single fax depends on the recipient’s fax machine. Generally, most fax machines can handle up to 100 pages per fax. However, it’s always best to check the recipient’s fax machine specifications for the exact page limit.
Q: How do I resolve a “Fax Error” message on my Canon PIXMA TR4720?
A: If you encounter a “Fax Error” message, first check the phone line connection and ensure it’s secure. If the phone line is connected properly, try restarting the printer and reattempting the fax transmission. If the error persists, consult the printer’s user manual or contact Canon support for assistance.
