Transform Your Office Workflow: How to Scan to Email on Brother HL-L2390DW Like a Pro

Are you tired of manually sending documents via email? The Brother HL-L2390DW offers a convenient solution with its built-in scan-to-email feature. This powerful tool allows you to directly send scanned documents from your printer to any email address, eliminating the need for physical copies or laborious file transfers. This blog post will guide you through the simple steps of setting up and using the scan-to-email function on your Brother HL-L2390DW.

Understanding the Scan-to-Email Feature

The Brother HL-L2390DW’s scan-to-email feature is a game-changer for productivity. It allows you to:

• Eliminate manual scanning and emailing: Say goodbye to the tedious process of scanning documents and then attaching them to emails. The printer handles everything for you.
• Send documents directly to recipients: Simply enter the recipient’s email address, and the printer will send the scanned document directly to their inbox.
• Save time and effort: This feature significantly reduces the time and effort needed to share documents, allowing you to focus on more important tasks.

Preparing Your Brother HL-L2390DW

Before you dive into the scan-to-email setup, ensure your printer is ready:

• Connect to your network: Connect your Brother HL-L2390DW to your Wi-Fi network. This allows the printer to access your email server and send documents.
• Install the necessary software: Download and install the latest Brother printer driver for your operating system. This driver provides the software interface for configuring and using the scan-to-email feature.
• Check your email settings: Ensure your email account is configured on your computer and that you have the correct email address, password, and SMTP server settings.

Setting Up Scan-to-Email on Your Brother HL-L2390DW

Now, let’s walk you through the steps of setting up the scan-to-email function:
1. Access the printer’s control panel: On your Brother HL-L2390DW, navigate to the control panel. You’ll find a menu button or a screen with various icons.
2. Navigate to network settings: Use the control panel to access the network settings. This section typically includes options for Wi-Fi, Ethernet, and other network-related configurations.
3. Find the scan-to-email setup: Look for an option labeled “Scan to Email,” “Email Settings,” or something similar. The exact wording may vary slightly depending on your printer’s firmware version.
4. Enter your email credentials: You will be prompted to enter your email address, password, and SMTP server information. Ensure that you provide the correct details for your email account.
5. Configure scan settings: Depending on your needs, you can customize the scan settings, such as resolution, color mode, and file format.
6. Save the settings: Once you have entered all the required information, save the settings to complete the scan-to-email setup.

Sending Documents Via Email

With the scan-to-email feature set up, sending documents is a breeze:
1. Load the document: Place the document you want to scan onto the scanner glass or in the automatic document feeder (ADF).
2. Select scan-to-email: On the printer’s control panel, choose the “Scan to Email” option.
3. Enter recipient’s email address: Enter the email address of the recipient you want to send the document to.
4. Choose scan settings: If necessary, adjust the scan settings for resolution, color mode, and file format.
5. Start the scan: Initiate the scan process by pressing the “Start” or “Scan” button on the printer.
The Brother HL-L2390DW will scan the document and automatically send it to the designated email address. You can monitor the process on the printer’s display, which will show the progress of the scan and email transmission.

Tips for Successful Scan-to-Email

Follow these tips to ensure a smooth and successful scan-to-email experience:

• Test the connection: After setting up the scan-to-email feature, test it by sending a sample document to your own email address. This will confirm that the connection is working correctly.
• Check spam filters: Ensure that the recipient’s email client is not blocking emails from your printer’s domain.
• Use a strong password: Choose a strong password for your email account to protect your data from unauthorized access.
• Monitor email logs: If you encounter issues with scan-to-email, check the printer’s email logs for any error messages. These logs can provide valuable insights into the problem.

Beyond the Basics: Advanced Scan-to-Email Features

The Brother HL-L2390DW offers additional scan-to-email features for enhanced functionality:

• Multiple recipients: You can send a scanned document to multiple recipients by entering their email addresses separated by commas.
• Subject line: Customize the subject line of the email to provide context for the recipient.
• Email templates: Some printers allow you to create email templates with pre-defined settings for frequently used recipients or document types.
• Advanced scan settings: Explore the advanced scan settings to fine-tune the scan quality, including resolution, color depth, and file compression.

Mastering Document Sharing: Your Final Steps

Now that you’ve mastered the art of scan-to-email on your Brother HL-L2390DW, you’re ready to streamline your document sharing workflow. Remember:

• Practice makes perfect: The more you use the scan-to-email feature, the more familiar you’ll become with its capabilities.
• Explore additional features: Dive deeper into the printer’s settings to discover advanced options for customization and automation.
• Stay updated: Check for firmware updates for your Brother HL-L2390DW to ensure you have access to the latest features and improvements.

Beyond the Inbox: Exploring Other Scan Destinations

While scan-to-email is a valuable tool, the Brother HL-L2390DW offers other destinations for your scanned documents:

• Scan to USB: Save scanned documents directly to a USB flash drive for easy storage and portability.
• Scan to cloud: Upload scanned documents to cloud storage services like Google Drive, Dropbox, or OneDrive for easy access from any device.
• Scan to network folder: Save scanned documents to a shared folder on your network for collaboration and centralized access.

Popular Questions

Q: What if I don’t have a network connection?
A: If you don’t have a network connection, you can still scan documents, but you won’t be able to use the scan-to-email feature. You can save scanned documents to a USB drive or directly to your computer.
Q: Can I send large documents via email?
A: The size of documents you can send via email depends on your email provider’s limitations. For larger documents, consider alternative methods like cloud storage or a shared network folder.
Q: What if I forget my email password?
A: If you forget your email password, you’ll need to reset it through your email provider‘s website. Once you’ve reset your password, update the scan-to-email settings on your printer.
Q: What if I’m having trouble with the scan-to-email feature?
A: If you’re experiencing problems, consult the Brother HL-L2390DW user manual or visit the Brother website for troubleshooting tips. You can also contact Brother customer support for assistance.
Q: Can I use scan-to-email with more than one email account?
A: Yes, you can configure the scan-to-email feature to use multiple email accounts. You’ll need to set up each account separately in the printer’s settings.